Straight from the Source: — here’s a Google Doc Overview (from http://www.google.com/educators/p_docs.html)
“Google Docs is an easy-to-use online word processor, spreadsheet and presentation editor that enables you and your students to create, store and share instantly and securely, and collaborate online in real time. You can create new documents from scratch or upload existing documents, spreadsheets and presentations.”
And there is much more to Google Apps than documents; users can share calendars, create forms (to gather data), and create webpages via Google Sites!
HCPS Specific Information:
Henrico County Public Schools has created Google Docs for all of its staff using the @henrico.k12.va.us “domain.”
Every teacher now has access to Google Docs using their HCPS email user name (e.g., firstname.lastname@example.org) and a password.
For security sake, the default password protocol will not be revealed here. It will be revealed in face to face training.
Following this post online? If you have found this site online, contact your ITRT for password information.
Google Docs works much better in Google Chrome (which is on HCPS laptops for secondary students and students. If you not in Chrome now, copy this post’s URL, launch Chrome and paste in the URL. (FYI, use the Star in Chrome to bookmark sites.)
HCPS staff members can log into HCPS Google Docs in two ways:
1) Go to http://www.google.com/a/henrico.k12.va.us (and then enter your HCPS email account user name and default password.)
2) Go to http://www.google.com (and then enter your entire HCPS email address and the default password.)
Upon logging in, users will be prompted to change their password. Google Docs currently requires user passwords to be at least 8 characters long.
Eventually HCPS personnel will use their laptop user name and password to get into Google Apps (but we are not quite there yet!)
Some HCPS folks may have already created a personal Google Docs account using their HCPS email address as their user name; upon logging in those users will receive a warning from Google that their account has been taken over by the owner of the domain (yes, Henrico County itself!) For more on what to do in that situation, check out this shared document:
October 8, 2012 Google Docs Session Agenda:
1A) Welcome, Information Regarding HCPS Google Apps Accounts, Logging In and a Brief ‘Where Am I? 30 minutes
1B) Seek and Find An Elbow Partner – Find a ‘study buddy’ for this session now!
(We will be sharing documents in small teams. It is rare that everyone in a large group needs to edit the same document at the same time
– and smaller groups should make the sharing experience easier and faster.)
1C) Logging In (Click this link!)
1D) This Doesn’t Look Like Kansas Anymore -
a brief tour of key parts of Google Docs.
2) Begin Exploring Google Doc Features (Small Team Choices!) 40 minutes
a) If you are interested in having students use Google Docs (specifically word processed documents) for powerful peer review purposes, explore the online Creating New Documents handout. Then have one person in the team create a blank document, name it and then share it with the elbow partner (giving the other person ‘edit rights’) so both can edit it together. Be sure to discover how to make a copy of the document and how to download a copy (e.g., as a Word document.) Hint: check out the File menu!
Be sure that both team members open the collaboration screen using the Drop Down arrow on the far right.
(This screen is an integral part of Google Docs; it cannot be turned off!)
b) If you are interested in having students use Google Docs (specifically Presentations) as members of collaborative teams, investigate the handout on PPT2GoogleDocsAndBack . Then either follow the directions for making and uploading an existing PowerPoint presentation OR have one member of the team create a new presentation, name it and share it with the elbow partner (giving the other person ‘edit rights’) so both can edit it together.
Be sure you discover how to make a copy of this document and how to download a copy (e.g., as a PowerPoint document.) Hint: check out the File menu!
Be sure that both team members open the collaboration screen using the Drop Down arrow on the far right. (This screen is an integral part of Google Docs; it cannot be turned off!)
c) If you are interested in having students use Google Docs to submit their own data from labs and investigations (in order create a larger set of class data), explore this tutorial.
Then work together to make your own Google Form (e.g., for students to enter their height in centimeters, or to enter the mass of a known object.) Forms filter data into a Google Doc spreadsheet that can be easily share and / or edited (and exported as an Excel file.) Forms are easy and powerful and students do not have to have a Google Docs account in order to enter data on a form.
d) If you are interested in giving students read access to your online Google Docs calendar, follow the directions in this tutorial.
Direct Instruction – Step by Step Overview of the Topics Above (60 mins)
Documents (focus on word processed documents and presentations), Forms and Calendars.
- with Small Group Input, Dialog and Discussion
Things to Cover Beyond the Topics Above:
What are collections?
What’s Next? Back at your school!
1) Creating Documents and Forms (if students don’t have accounts.)
2) Creating and Sharing Google Calendars
3) Working with students who have Google Doc Accounts